Posted on 27/11/2011 · Posted in Change, Jersey, Projects

“Efficiency is doing better what is already being done. Effectiveness is deciding what to do better.” (Source: Peter F Drucker)

In times of economic uncertainty organisations generally become very cost-conscious.  Lots of time and effort can be spent on ‘efficiency programmes’; extracting as much cost as possible from the production of products and services.

Whilst this internal focus on getting things right is an important element of running a successful business, just being efficient is not good enough.  Whether your organisation is in the private, public or third sector you must also operate effectively if you are to succeed.

Effectiveness is “doing the right things”

Effectiveness is critical to the success of every organisation. The key is having a good strategy; one that is well thought out and well executed.  An effective business has the ability to produce the right products or services and introduce them to the market at the right time.

In order to be effective the objective or end goal must be met, therefore effectiveness must take into account any variables or parameters that may change during the course of production or delivery.

Efficiency is “doing things right”

Technically, efficiency is defined as the ratio of outputs to inputs and focuses on achieving the maximum output with the minimum resources.

An efficient process is one that can be repeated time and again with little or no variation.  This focus on repetition can lead to inflexibility and an inability to be able to react to change.

This dichotomy between efficiency and effectiveness can be illustrated with an example based on an IT services company.  The company decides it is taking too long to carry out routine maintenance tasks and engineers are getting backlogs of work orders.  Following a review an additional testing by a co-worker was removed from the maintenance process.  This change certainly makes the process more efficient; maintenance jobs are turned around quicker and the backlog disappears.  However, the change results in more jobs going out with other faults that result in the customer having to log another support call.  This creates more administration work and customers are dissatisfied because they would reasonably expect all issues to be resolved.

This illustrates how ‘doing the right thing’ can often be overshadowed by ‘doing things right’.  Organisations need to find ways of becoming more efficient without compromising customer service, quality and innovation.

The Efficiency / Effectiveness Matrix

Effective

Ineffective

Efficient

The business thrives

The business dies quickly

Inefficient

The business survives

The business dies slowly

 

Most businesses do not operate at these extremes; those that do show brilliance in either their strategy or delivery often only do so temporarily.  Very few organisations thrive for sustained periods, particularly in dynamic environments.

So where does your business sit within the efficiency / effectiveness matrix?  Is your strategy as effective as it should be?  Are you operating efficiently in all areas?  If not then Solitaire Consulting can help.